Intake Specialist Services for Law Firms
Convert more leads into paying clients with a trained virtual intake specialist. Our full-time professionals handle intake calls, client qualification, and follow-ups—so your attorneys stay focused on closing strong cases.
Our legal intake specialists are trained to screen leads, qualify high-value cases, and manage follow-ups that increase client sign-ups.
Trusted by
U.S. Law Firms
What a Virtual Intake Specialist Can Do for Your Firm
Answer inbound calls, emails, and chats fast to avoid missed opportunities.
Screen clients using pre-set legal criteria.
Collect case facts and supporting documents to prepare files for review.
Ensure complete and accurate client info—ready for attorney follow-up.
Reconnect with warm leads who didn’t convert the first time.
Coordinate appointment scheduling and retarget missed consultations.
Update client profiles in your legal CRM or case system.
Flag high-priority leads for immediate attorney review.
Respond professionally and empathetically to legal inquiries.
Send clear next steps and appointment reminders.
Follow scripts and workflows that drive conversions.
Deliver a strong first impression for your brand.
Organize and prioritize new case leads.
Keep intake notes, deadlines, and call logs up to date.
Track conversion metrics and lead sources.
Smoothly hand off accepted cases to your legal team.
Transparent Pricing That Works
Hire Intake Specialists and Save Over 70 Percent
Why Law Firms Choose Our Virtual Intake Specialists
- Launch Fast
Start converting leads in just 2–3 business days.
- Legal-Ready
Trained in intake workflows, terminology, and screening.
- Cut Costs
Get results without hiring in-house.
- Confidential
NDA-protected, encrypted communications.
- Always Available
Match your work hours and timezone.
- Conversion-Focused
Every intake task is tied to lead conversion.
We Work With the Tools You Use
At Virtual Staffing, our legal assistants are trained in the tools your firm relies on daily—ensuring a seamless fit with your systems and workflows from day one.
Why Law Firms Trust Virtual Staffing
Onboard Your Legal Staff Instantly
- Day 1Tell us your intake challenges.Day 2Review top intake specialist profiles.Day 3Start converting more leads.
What Our Clients Are Saying
"Their process has been very smooth and they've produced great candidates for us. I would recommend for any virtual staffing needs."
“The intake staff I hired, worked extremely diligently and around the clock to ensure none of our leads fell through the cracks.”
“ There is so much that goes into running a law firm. It's been invaluable to have Hamid and his team ensure that the structure and business side of the practice are operating smoothly. ”
Frequently Asked Questions
They answer inquiries, qualify clients, and collect case details to prep files for attorney review.
Yes. Bilingual (English/Spanish) intake support is available.
We only offer full-time roles to ensure consistency and reliability.
Yes. Your intake specialist aligns with your working hours.
Yes. We follow strict protocols—NDAs, secure logins, encrypted tools.