Are your virtual case managers trained in my practice area?

Yes. Virtual Staffing connects you with case managers experienced in your specific practice area—including personal injury, family law, immigration, corporate law, and more. Each candidate profile highlights their expertise so you can select a professional who understands your workflows, timelines, and case requirements.

Can they work during my time zone?

Absolutely. Your case manager will follow your firm’s local business hours.

How do you ensure confidentiality?

All case managers sign NDAs and confidentiality agreements before starting. We follow industry-standard data protection policies and use systems that maintain full HIPAA compliance.

Can they communicate directly with clients?

Yes. Virtual Staffing’s case managers are trained to handle intake, updates, and client coordination professionally and carefully.

What if it's not the right fit?

We provide a fast replacement at no additional cost if the professional isn’t the right fit. Simply let us know, and we’ll match you with another qualified candidate from our pre-vetted talent pool.

Why do law firms choose Virtual Staffing?

Our case managers have real law firm experience and are carefully screened. They integrate seamlessly into your workflow, provide consistent support, and keep client information secure. We match you with the right professional and offer straightforward, transparent pricing.

Virtual Case Manager for Law Firms

Hire a dedicated virtual case manager to organize client files, track deadlines, coordinate communication, and keep every case moving forward.

Case Manager

Full-time

Starting at

English

Spanish

$16/hr

Case Manager

Full-time

Starting at

English

$15/hr

Case Manager

Full-time

Starting at

English

Spanish

$16/hr

Case Manager

Full-time

Starting at

English

$15/hr

Case Manager

Full-time

Starting at

English

Spanish

$16/hr

Trained in intake, deadlines, and legal tools—receive the support you need to keep your firm organized and running smoothly.

Explore Talent Now

Trusted by
U.S. Law Firms

How a Virtual Case Manager Can Help Your Firm

Case Tracking and File Organization
- Maintain up-to-date case records, notes, and documentation.
- Organize physical and digital files using your preferred system.
- Track important case developments and update internal systems regularly.
Deadline and Calendar Management
- Monitor statute of limitations, court dates, and follow-ups.
- Set and confirm appointments, hearings, and filing deadlines.
- Send timely reminders and alerts to attorneys and clients.
Client Intake and Updates
- Handle new case intake processes including screening and data entry.
- Collect documentation and ensure all forms are completed accurately.
- Provide clients with case updates, next steps, and instructions.
Attorney and Client Coordination
- Schedule meetings, calls, and discovery sessions.
- Communicate with clients, opposing counsel, and third parties.
- Ensure all case-related conversations are logged in your system.
Administrative Legal Support
- Assist with time tracking and billing entry.
- Generate summary reports for attorneys.
- Coordinate with paralegals and legal assistants to streamline workload.

Book A Demo

Legal Staff for Every Role

Transparent Pricing That Builds Trust

No extra fees. No long-term commitment. Just a case management expert helping you stay efficient and organized.

Talk To Our Team

Case Manager

Full-time

Starts at

$2,525/month

(17 reviews)

Expertise:

✔️ Case Coordination

✔️ File Management

✔️ Client Communication

Language Spoken:

English

Spanish

Cost-Savings

Lower Case Management Costs by Over 70 Percent

Support your legal team with experienced professionals from the Philippines or Latin America.

Deliver better case outcomes while saving thousands every month.

Local Hire in the US

$7,185/month

Save up to 70%

$2,525/month

Our Staff in the Philippines

Save up to 70%

$2,775/month

Our Staff in Latin America

Get Started

Why Law Firms Choose Our Virtual Case Managers

Quick Onboarding
Get your case manager in just 2–3 business days—ready to hit the ground running.
Familiar With Legal Tools
Our team is trained in Clio, MyCase, PracticePanther, and more.
Reduce Operational Stress
Let your attorneys focus on legal work while we handle coordination and follow-ups.
Trained in Legal Processes
Each legal professional is trained in client care, communication protocols, and case flow.
Flexible, Scalable Support
From solo attorneys to large firms—we scale with your needs.

Book A Demo

We Work With the Tools You Already Use

At Virtual Staffing, our virtual legal professionals are trained in the software your firm relies on daily.

Learn More

Why Law Firms Trust Virtual Staffing

Top 1% of Legal Talent

Practice-Area Matching

Trained by U.S. Legal Experts

Strict Confidentiality Protocols

Full-time support (40 hours/week)

Trained in U.S. legal workflows

Works your preferred hours and tools

Seamless integration

Get a Custom Quote

How to Get Started

Step 1
Share your staffing needs
Step 2
Choose from our talent pool
Step 3
Onboard and assign tasks

Start Onboarding

Hear From Our Clients

"Their process has been very smooth and they've produced great candidates for us. I would recommend for any virtual staffing needs."

Steven Azizi

Miracle Mile Law Group

“The intake staff I hired, worked extremely diligently and around the clock to ensure none of our leads fell through the cracks.”

Shawn Sasooness

Sasooness Law Group

“ There is so much that goes into running a law firm. It's been invaluable to have Hamid and his team ensure that the structure and business side of the practice are operating smoothly. ”

Mona Deldar

Deldar Legal

Frequently Asked Questions

Got Questions? We’re Here to Answer

Are your virtual case managers trained in my practice area?
Yes. Virtual Staffing connects you with case managers experienced in your specific practice area—including personal injury, family law, immigration, corporate law, and more. Each candidate profile highlights their expertise so you can select a professional who understands your workflows, timelines, and case requirements.
Can they work during my time zone?
Absolutely. Your case manager will follow your firm’s local business hours.
How do you ensure confidentiality?
All case managers sign NDAs and confidentiality agreements before starting work with your firm. We follow industry-standard data protection policies and invest in systems that maintain full HIPAA compliance.
Can they communicate directly with clients?
Yes. Virtual Staffing’s case managers are trained to handle intake, updates, and client coordination with professionalism and care.
What if it's not the right fit?
We provide a fast replacement at no additional cost if the professional isn’t the right fit for your firm. Simply let us know, and we’ll match you with another qualified candidate from our pre-vetted talent pool.
What do law firms choose Virtual Staffing?
Our case managers have real law firm experience and undergo a careful screening process. They integrate seamlessly into your workflow, provide consistent support, and keep client information secure. We match you with the right professional, and our pricing is straightforward with no surprises. ‍

‍Find out what sets Virtual Staffing apart.

Trusted byU.S. Law Firms

Transparent Pricing That Builds Trust

Lower Case Management Costs by Over 70 Percent

We Work With the Tools You Already Use

Why Law Firms Trust Virtual Staffing

Hear From Our Clients

Hire a Virtual Case Manager for Your Firm

Frequently Asked Questions

Trusted by
U.S. Law Firms