Virtual Bookkeeper Services for Law Firms
Hire a virtual bookkeeper to handle your law firm’s daily finances, trust accounting, and billing—with accuracy, security, and compliance—all without the cost of in-house staff.
Trust reconciliation, billing, and expenses—handled by virtual bookkeepers you can count on
Trusted by
U.S. Law Firms
What You Gain With a Virtual Bookkeeper
Manage IOLTA and trust accounts in compliance with bar regulations.
Reconcile trust ledgers and bank statements regularly.
Track client funds and maintain clear audit trails.
Flag discrepancies or compliance risks for attorney review.
Record expenses, invoices, and reimbursements accurately.
Organize receipts and vendor payments.
Monitor account balances and upcoming payments.
Maintain updated books using your preferred accounting software.
Create and send client invoices based on time entries or flat fees.
Track billable hours using your firm’s software.
Follow up on unpaid invoices.
Generate monthly billing summaries and reports.
Generate P&L, balance sheet, and cash flow reports.
Track trust vs. operating account activity.
Assist with quarterly tax prep and year-end reporting.
Flag inconsistencies and help prepare for audits.
Transparent Pricing That Builds Trust
Cut Bookkeeping Costs Without Compromising Accuracy
Why Law Firms Choose Our Virtual Legal Bookkeepers
- Compliance Focused
Trained in IOLTA/trust rules, reconciliation, and state bar reporting.
- Reliable and Accurate
We catch errors before they snowball into trust violations or tax issues.
- Law-Firm Specific Experience
All bookkeepers are trained in legal billing, trust tracking, and firm reporting needs.
- Trained in Your Tools
Our virtual assistant bookkeepers use Clio, QuickBooks, Xero, CosmoLex, LEAP, and more.
- Scalable Support
Whether you're solo or managing a growing practice, our bookkeeping support scales with your needs.
We Work With the Tools You Use
At Virtual Staffing, our legal assistants are trained in the tools your firm relies on daily—ensuring a seamless fit with your systems and workflows from day one.
Why Law Firms Trust Virtual Staffing
Onboard Your Legal Staff Instantly
- Day 1Tell us your bookkeeping and software setupDay 2Review qualified bookkeeper profilesDay 3Onboard and start syncing your books
What Our Clients Are Saying
"Their process has been very smooth and they've produced great candidates for us. I would recommend for any virtual staffing needs."
“The intake staff I hired, worked extremely diligently and around the clock to ensure none of our leads fell through the cracks.”
“ There is so much that goes into running a law firm. It's been invaluable to have Hamid and his team ensure that the structure and business side of the practice are operating smoothly. ”
Frequently Asked Questions
Yes. All virtual bookkeepers are trained in IOLTA rules, reconciliation, and bar compliance.
Yes. We match you with a bookkeeper familiar with your systems—QuickBooks, Xero, Clio, and more.
Yes. They generate and send invoices, track payments, and follow up on past due accounts.
Yes. Your virtual bookkeeper provides monthly P&L, balance sheets, and billing summaries.
Very. We enforce NDAs, encrypted file transfers, and controlled access to financial systems.