Virtual Document Collector for Law Firms
Hire a virtual document collector to gather, organize, and track case-critical records—so your attorneys never miss a deadline or key file again.
We gather and organize the records your team needs to keep cases moving forward.
Trusted by
U.S. Law Firms
What You Gain With a Virtual Document Collector
Request medical records, billing statements, police reports, employment files, and more.
Monitor request status and follow up with providers or institutions.
Track turnaround times and flag delays to ensure nothing slips through.
Maintain a master document log with due dates and file status.
Upload, rename, and organize files in your DMS or practice management software.
Ensure all records are labeled by type, date, and source for easy access.
Match supporting documents to case timelines or legal pleadings.
Remove duplicates, redact sensitive info, and prepare files for attorney review.
Use HIPAA-compliant, encrypted tools to receive and store confidential documents.
Set up secure portals for clients and third parties to upload required files.
Safely share documents with experts, clients, or courts per your firm’s protocols.
Log chain of custody and maintain access permissions.
Contact clients to collect missing documents or clarify file issues.
Send reminders and secure upload links.
Track client submissions and file completeness.
Maintain a professional tone in every interaction to uphold your firm’s reputation.
Transparent Pricing That Builds Trust
Lower Document Collection Costs by Over 60 Percent
Why Law Firms Choose Our Virtual Document Collectors
- Fast, Consistent Turnaround
Our team keeps requests moving and records delivered—on time and in order.
- Trained in Case-Specific Collection
We support personal injury, family law, insurance litigation, immigration, and more.
- Improved Accuracy
No more mismatched or lost files. Everything is named, stored, and logged consistently.
- Tool Ready
Document collectors are trained in Clio, NetDocuments, Filevine, Dropbox, ShareFile, and more.
- Flexible, Reliable Support
Whether you handle 10 or 100+ cases a month, our virtual document collectors scale with you.
We Work With the Tools You Use
At Virtual Staffing, our legal assistants are trained in the tools your firm relies on daily—ensuring a seamless fit with your systems and workflows from day one.
Why Law Firms Trust Virtual Staffing
Onboard Your Legal Staff Instantly
- Day 1Submit your firm’s documentation needsDay 2Review pre-vetted collector profilesDay 3Onboard and begin collecting documents immediately
What Our Clients Are Saying
"Their process has been very smooth and they've produced great candidates for us. I would recommend for any virtual staffing needs."
“The intake staff I hired, worked extremely diligently and around the clock to ensure none of our leads fell through the cracks.”
“ There is so much that goes into running a law firm. It's been invaluable to have Hamid and his team ensure that the structure and business side of the practice are operating smoothly. ”
Frequently Asked Questions
Medical records, billing statements, police reports, insurance info, court records, employment verification, and more.
Yes. All document collectors are trained in HIPAA, follow data privacy protocols, and use secure tools.
Via encrypted portals, secure email, and verified contact channels. Everything is logged and protected.
Absolutely. Persistent and professional follow-up is a core part of the role.
Yes. Your virtual document collector will work across cases and teams as needed.